How to Schedule Effectively in a Clinic

Learn how to schedule patients in a clinical setting. With Healthtec Software's
EMR programs with scheduling program upgrades, go to http://www.healthtec-software.com/Fusion.htm



How to Schedule Effectively in a Clinic

Step 1 – Try to identify the average number of appointment your offices has per day. This will allow you to identify how many slots you will need to leave open each day. Keep track of the percentage of walk in appointments and last minute calls you get on the average day. Be sure to leave about 10% percent of the slots open for the nurses to schedule triage appointments.

TIP: Generally speaking, Mondays and Fridays are extremely busy days. Most offices keep about 50% of their slots open on these days for last minute and follow up appointments. On Tuesdays, Wednesdays and Thursdays 30-35% of the slots are usually held open.

Step 2 - Leave half the open slots and one hour in the morning and one in the afternoon open per doctor. These slots will be filled with same day appointments.

Step 3 – Stagger the open slots so if a patient can't make it in during a certain time with their usual physician they can see another physician at their requested time. For example, if a patient wants to see their doctor between 1 and 2 but that slot is full, they can see an alternative doctor during that time.

Step 4 – The other 50% of appointments should be filled by those who schedule appointments two weeks or more in advance. These appointments are usually for annual exams, routine checkups and for patients with chronic illnesses. Be sure to stagger these appointments as well. Doing so will prevent back ups at the scales, restrooms and eye charts and will give nurses more time for blood draws, urinalysis, etc.

It is not advisable to schedule early morning hours for same day appointments. These appointments should be scheduled for people who need to make it to work on time and are prepared to be at their appointment on time. It is also illogical to leave these appointments open as offices that open at 8AM begin accepting patients and open phone lines at that time. It is very rare that a patient calls at 8AM and can make it on time for their appointment at 8:15. Therefore, the slots are rarely filled.

The remaining open slots should be filled with follow up appointments. These slots should be scheduled no later than two weeks from their original appointment time. The patient will usually schedule the appointment before they leave the office. If there are any remaining slots open, they can be filled by walk-ins or same day appointments.

To learn about EMR software with scheduling upgrades that make scheduling much easier and less time consuming, visit http://www.healthtec-software.com/Fusion.htm

ELECTRONIC MEDICAL RECORDS FROM HEALTHTEC SOFTWARE

FOR IMMEDIATE RELEASE March 17, 2010
ELECTRONIC MEDICAL RECORDS FROM HEALTHTEC SOFTWARE
The trend of keeping electronic medical records has been fairly slow in catching on due to somewhat high costs of the fairly new systems. However, as will happen with time, there are systems available today which are actually very affordable, especially when one dedicates hard consideration to the positives of using such a system of medical records-keeping.
How often does it happen in your practice that health care claims are denied, only to result in the loss of money to the practice and the patient? Often times when claims are denied, the patient simply cannot pay and so the practice loses money and the patient loses potentially critical care. Even when a procedure has not yet been done, the practice loses the future financials of the case already in progress and most definitely loses in terms of time spent by the staff in handling the denial. This is just one highlight in the list of reasons to cross over to electronic medical records, or EMR.
Maybe it’s time to take advantage of a system which will inspect your claims before they leave the office, validating the information input for accuracy and viability. This ensures that contracts between insurance payors and the practice are honored and the patient receives the benefits they have coming to them. Maybe it’s time to secure you own future by ensuring there are no human errors in the record-keeping of your practice, which can result in ill-prescribed medications or procedures and puts your patients- and your practice- at risk.
Electronic medical records systems generally come with tutoring, or continuing education courses tailored to the needs of your practice. Whether you are installing a new system or upgrading your current system, continuing education can help you and your staff to bridge any gap of knowledge, naturally increasing your dedication to the system. Provided education is also helpful when you add new staff members and don’t want to dedicate valuable office time to full system training.
More and more offices are taking advantage of the wide array of benefits that come with a dedicated software program which will integrate with their own particular way of doing business, and also integrate with electronic medical records world-wide. Custom programming is available to enable you to tailor your electronic medical records to the needs of your practice. Never again need you be concerned that investment in an EMR system may pigeonhole you into a way of records-keeping that you’re either unaccustomed to or which only partially works for you. These programs are tailored to your needs, and increased affordability offers you the opportunity to get current and become involved in the future of medical care.
http://www.healthtec-software.com/emr.htm
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Healthtec Inc. Introduces New Medical Software For The Utilization of The Medical Industry

Healthtec Inc. Introduces New Medical Software For The Utilization of The Medical Industry

USA, January 2010 – The leading provider of in demand medical software is launching a brand new and innovative Medical Billing Software that would be highly beneficial to the medical organizations active in the industry. Numerous programming experts have said that one of the major problems being faced by medical organizations currently is the piling of a lot of useless papers or documents.

These papers include the records of the patients, medical bills, documents for insurance, and other printed materials which are needed to be kept for filing and utmost confidentiality. A lot of technical experts have been suggesting for years now to implement a new type of system like the Electronic Medical Records.

However, many health practitioners feel hesitant still to use this instead of the orthodox invoicing due to the perceived difficulty of adjusting to modern technology. But Healthtec Inc. emerges to convince them still and moves them to know that this might be the saving grace for each medical institution in the industry.

Healthtec Inc. explains that this Medical Billing Software would be introduced to all them with an interface that is very user friendly. It won’t take so much time for each individual to learn its ropes, even if the person who will handle and learn it is not in nature techie. There won’t be any complex buttons and commands that will be used in the said system.

The other cutting edges of the software that encourages a more proper handling of Electronic Medical Records would involve the computerization of the statement of account of each patient. With this, confidentiality can be secured in a higher level since it would require the setting of a username and password to give authorization to the proper persons alone. This would give the assurance that not everyone will have a chance to look at each patient’s medical records and billing information.

HealthTec Inc. understands the need to come up with innovative and high end software systems that could put more convenience and efficiency to the services and its products. Yes, there are still a lot of areas to improve on the medical field especially now that everything is turning more advanced in the technological aspect. And Healthtec Inc. does not want to miss the opportunity of being able to implement good change.

Healthtec Inc. is offering these new software systems in a price that is truly affordable. They are making sure that everyone gets to avail of the advantage of the system even while staying on a tight financial budget. They also are willing to render free online support and training to help the first timers in becoming familiarized with the software.

Healthtec Inc.’s innovation would surely lessen the trouble and paper pile burden of the medical institutions like the hospitals in the industry, especially when storage of information and the process of billing are concerned. Visit their site now and know for yourself the difference that these new software systems are talking about. You will be surprised knowing how easy it is to learn them!

choosing medical billing software

When choosing a medical billing software system there are many factors to consider. One of those factors is the company that produces the product. Healthtec Fusion is a solid company that values its employees and creates a working environment where they can thrive.

The values that Healthtec Fusion has instilled in the team members are vital to the success of the company as a whole. Many of the employees that are with the company have been there for years. This is due to the fact that Healthtec Fusion empowers its team and creates a work environment in which the maturity to make decisions is a trait that is rewarded.

Another important aspect that is shared among the Healthtec Fusion team is years of experience in the health care and software industries. President Vance Nelson has many years of experience in both fields. After studying various courses in the technical and business fields at the University of San Antonia and Texas A & M he held various positions in the software industry. He worked as a programmer, conducted many seminars on technical writing and held a position in general software sales. Then in 1992 he started with ACC, Inc as Vice President of business management. Since that time he has continued to grow with the team, becoming president of Healthtec Fusion.

The Vice President of Healthtec Fusion has also been with the company for several years. He has a Bachelor of Science in Marketing he earned at Oral Roberts University and also earned several Microsoft certifications. His career began in sales and he was the sales and marketing director for a start up company. Then in 1995 he joined ACC, Inc as an account executive. He focused on the technical and end-user documentation for the PCH Med and PCH Dent products when he joined the team. He now manages many components of the company.

Our sales team is now managed by the Director of Sales and Business Development Mike Kripner. He entered technical and health care industry through selling robotic systems to physical therapy clinics. Once he had established himself in the sales industry he quickly moved to National Sales Manager for the company. Mike soon started his own company that focused on managing new practices, billing aspects of practices and aiding the expansion of established practices. Healthtec Fusion has capitalized on the experience Mike has gained throughout his career. He has focused not only on sales in his time with the company, but also on producing quality software.

As you can see our team has many years of experience in both the management and health care industries. The knowledge they bring to Healthtec Fusion and the electronic medical software produced has help the company to continue to grow.

EMR: Improving Patient Care

EMR: Improving Patient Care

Electronic Medical Record (EMR) was innovated by Healthtec Fusion to manage and ease up the hustle and bustle and the encumbrance that the conventional medical records bring. Just think about how computers tend to make our loves a lot easier. Same is true to EMR. It makes the lives of those who are involved in the care of the patient – physicians, nurses, and hospital office clerks a lot easier. This saves them time and prevents them from being interrupted from their work. EMR does not only save time, but it also generates income. Just think about the number of people that the hospital administrative clerk could cater if his or her work is not interrupted by going about the rubles of the old fashioned paper-based medical records. The more people they serve the more income the hospital gets.
One purpose of the EMR is the interoperability or the ability to quickly access and exchange patient information such as laboratory test results and past medical histories such as allergies, diagnoses and medications taken from physician to physician or other members of the healthcare team or from hospital to hospital which is necessary in ameliorating the caregivers’ ability in making unassailable decisions in carrying out a care that is conveniently patient-centered and in a timely manner.
EMR also manages how the doctors’ orders are implemented such as prescriptions for medications, lab tests and other services by entering and storing them in a computerized scheme, thus leaving less room for repetition and improves the speed of how the orders are carried out.
The continuity of communication among healthcare providers is also made possible by the EMR through computerized decision-support. A communication that’s efficiently, safely and easily accessed and shared among the providers allows room for improvement of the continuity of patient care with the use of prompts and reminders, thereby enabling them to formulate diagnoses and implement plan of care and treatments suited for the patient’s case without delays.
Every patient has the right to know every single detail about their health. EMR offers patient support by giving the patient the liberty to access his or her health archives. It also provides the patient with who has a chronic condition with home instructions like self-monitoring of blood pressure and self-testing of blood glucose levels for the purpose of continuity of care until the patient is discharged.
The computerized administrative means that the EMR offers such as scheduling and reporting systems, allows the hospitals and clinics to efficiently provide administrative support and services to the patients in a timely manner as it replaces the out-dated, incomplete, disintegrated, illegible and sometimes hard to find paper-based medical records with an updated, easily accessed source of information that has the potential for automation and modernization.
To sum it up, EMR is geared towards the provision of an improved patient care by means of a computerized legal document (including patient history, billing information, and medical transcription notes, lab results, and medications) that is secured and easily accessed and shared among the authorized healthcare providers in any venues which has the ability to incorporate the erraticism and intricacy of the prescribed medications, the diagnoses, and the plan of care.

Promoting Quality and Efficacy in Work through Medical Billing Software

Promoting Quality and Efficacy in Work through Medical Billing Software


Before, without the aid of technology medical practitioners and administrative clerks are unable to carry out their day to day work with ease in a fast pace and too much time is wasted on going about the dusty files instead focusing on patient care. Decades ago, the healthcare providers and other hospital staff had to do everything in paper and manually, leading to clerical errors which in turn result to a delay in invoicing, processing of bills and insurances, Medicare and other compensation claims. Nowadays, the growth of modern technologies is widely spreading that it even encompasses the medical field in terms of clerical work and direct patient care. By adapting and incorporating a Medical Billing Software in the workfield, the medical staff can now do away with the hustle and bustle of filing-in piles of medical records. What most administrators of large hospitals and healthcare facilities are concerned of is how to provide an above average quality of service without exhausting labor and at the same time cost effective.

HealthTec believes that a medical practice could not work at its optimum without some form of Medical Billing Software. And HealthTec offers only the best cutting-edged Medical Billing Software in the industry that is compliant with the some of the sections of HIPAA. It is innovated in such a way that it is almost close to perfection where errors are not granted and data are precisely in order. Having a Medical Billing Software in the medical facility gives an impression to the patients that the facility is up to date when it comes to technology and with that, they have the confidence that the said facility is able to provide quality patient care.

HealthTec believes that time is gold. With the
medical Billing Software, the staff’s paperwork is greatly reduced and less time is spent in accessing a patient’s file and more time spent to the patients. The more time you are able to spend gratifying the clients the more money the facility can generate. Not only that it saves human labor, but the medical billing software also enables the facility to save money from buying stationery and other office supplies.

By having the right software, the facility is able to ameliorate staff productivity by improving their efficacy in carrying out their duties while giving them control over their performance. Patient satisfaction is also warranted as the software offers flexible schedules and better and easier access to medical records and other pertinent medical and or personal information. A satisfied client is a sure way to get good referrals which in turn can generate more income.

The medical billing software that Healthtec offers ensures that the insurers receive their claims in no time. Having integrated software like this at hand, the providers are able to manage their financial activities and information at the same time decrease the likeliness of committing errors in the submission of claims to the Medicare and other health insurances.

Purchasing a medical software is a bit expensive, however compared to the cost of buying annual office supplies and additional budget for the remuneration of newly hired employees because there’s so much that needs to done, and the space you have to a lot for storage of paper-based records and the wasted time you can save more money, the software is still more cost-effective and HealthTec offers medical billing software that’s reasonably priced and user-friendly.

WHY SHARED DECISION MAKING WORKS IN THE HEALTHCARE INDUSTRY

WHY SHARED DECISION MAKING WORKS IN THE HEALTHCARE INDUSTRY

Shared Decision Making, as it relates to the healthcare industry, is a relatively new process that strives to bring patients and physicians to a higher level of understanding through third-party advocates. It relies on a variety of factors such as patient knowledge, treatment options and impartial advocacy. Care advocates who are able to guide participants in need of ongoing medical attention through the complexities of the ever-changing world of today’s healthcare system are generally experienced healthcare professionals. These Care Advocates offer their impartial, knowledgeable advice within the confines of the shared decision making process to facilitate meaningful dialogue and understanding between physicians and patients. The following reasons show why Shared Decision Making works when a patient is faced with significant healthcare choices.

Oftentimes patients are faced with medical situations that require them to make decisions regarding treatment that could affect their quality of life from that point on; Questions like: should an individual choose surgery instead of a more conservative approach through medication?

When a patient needs to make difficult healthcare decisions it is important to have an impartial, knowledgeable Care Advocate who can study the patient’s condition, value system and personal preferences and weigh them against the various options of treatment – sometimes options not even presented by the attending physician. Through shared decision making the patient will be advised so they will be able to understand if one course of treatment is better than another as it relates to their own particular situation.

Risk communication is an important aspect of any informed decision. Many times there are no clear-cut answers when addressing a specific treatment of a medical diagnosis. The hope is that physicians are aware of all options and present them to the patient. Ethical principles in the practice of medicine and related healthcare industries require patient consent before a physician or healthcare professional can begin treatment. Timing often plays a significant role in the decision-making process. However, many decisions regarding clinical treatment are judgment calls. A physician may not have the right information regarding the patient’s values, interests or care preferences to present alternative treatment options. It follows then, that if the physician does not adequately present the pros and cons of a prescribed course of treatment, because the above mentioned factors were not taken into consideration, a patient may make a wrong decision – a decision that could have been avoided through the process of Shared Decision Making.

In recent years the concept of Shared Decision Making has surfaced as an ideal model for enhanced healthcare treatment. When information is shared through an impartial Care Advocate the process of deciding on a specific course of action will result in treatment that takes into consideration evidence about treatment options, the pros and cons of each option and an informed decision that values a patient’s individual preferences. The process involves a sharing of information, consensus building and ultimately agreement on a course of treatment.